Job Description

Job Purpose

The Administrative Staff, Executive Admin, will provide administrative support for two executives at Honda Aircraft Company.

Key Accountabilities

• Assists with mailings, filing, and various administrative tasks including paper and electronic filings in department storage systems. 
• Prepares expense report, travel requests, and other documentation as needed for executive team members.
• Prepares presentation materials including spreadsheets, reports, and presentations upon request.
• Assists in event planning including scheduling, catering, logistics, etc.
• Drafts documents, coordinates for signature and issues to third parties upon request.
• Runs various business reports for executive leaders and other staff members upon request.
• Monitors office supply inventory and replenishes as necessary.
• Schedules meetings for executives or other staff as requested; manages conference room scheduling.
• Additional responsibilities as requested based on operational needs. 

Qualifications, Experience, and Skills

3+ years of prior experience as an Administrative Assistant or Executive Assistant role.

Key Performance Indicators

• Excellent oral and written communication skills.
• Strong organizational skills.
• Strong attention to detail.
• Intermediate to Advanced level proficiency in Microsoft Office (Word, Excel, PowerPoint), Lotus Notes (or equivalent), SharePoint and SAP (or equivalent) is required.
• Ability to interface with outside attorneys, executives, company associates, other Honda company attorneys or associates, vendors, suppliers, consultants, and government officials.
• Ability to work independently or within a team oriented environment.
• Ability to multitask and manage multiple deadlines simultaneously.
• Ability to display respect for other cultures, customs and norms while interfacing with a diverse management and employee team at HACI.
• Ability to develop positive, effective, and professional working relationships with the department management and team.
• Ability to utilize problem solving skills and sound judgment.
• Ability to conduct oneself in a professional manner at all times. 
• Ability to display a "team approach" to job duties, proactively volunteering to help when needed although required work may not regularly be part of the Administrative Staff job duties.

Working Conditions

• Incumbents may be routinely exposed to equipment operational noise heat-cold-dust, and/or aircraft equipment, parts, or fuel odors.
• Incumbents may be required to stand, sit, squat, walk, bend, climb ladders, move, reach, or stretch for prolonged time periods with no restrictions, as required by job duties.
• Work in a safe and professional manner while adhering to all regulatory requirements (FAA, OSHA, DOT, EPA, State, and Federal regulations, etc.).
• Read, hear, speak, and see with no restrictions, as required by job duties.
• Comprehend and adhere to management directions and/or safety instructions with no restrictions.
• Effectively communicate in Business English language.
• Pull, push, carry, lift, or move items up to 10 lbs. throughout the work shift without assistance, as required by job duties.
• Pull, push, carry, lift or move materials/people/items/equipment weighing up to 50lbs or more during the work shift, with the use of Company provided “reach assistance technology” or “movement assist technology” (fork-lifts, pallet jacks, pulleys, dolly’s, robotics reach equipment, people movers etc.), as required by job duties.  

The above statements are intended to describe the general nature and scope of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, skills, and responsibilities required of personnel so classified. Duties, responsibilities, and activities may change at any time with or without notice. This document does not constitute a contract between the incumbent and Honda Aircraft Company. (FLSA: ) 01/07/13

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