Job Description

Job Description

About the Company

They are an organization that is entrepreneurial and flexible, dedicated to transforming healthcare through the talent we bring to healthcare leadership.

About the Role

You will help the company’s Senior Leaders with success. In this role, you will support 2 Senior Leaders: two Principals. You will be a part of a broader (amazing) Platform team that supports the business. The role will evolve over time.

Responsibilities

• Thought Partnership through Executive Support
• Manage calendar: Coordinate all internal and external meetings for very busy executives, including ensuring all important information is relayed.
• Book travel: research, book, and coordinate executive travel– ensuring all documents are in place and relevant personal information is included; create itineraries.
• Manage administrative tasks: help with office needs - scanning, mailing, etc.
• Process expenses: through a third-party provider (Expensify).
• Collaborate effectively: coordinate with other EAs and team members as necessary; bring in key stakeholders as needed; liaise with both internal and external teams.
• External conferences: support in the planning of external conferences and events; compile agendas and pull together meeting materials/ information on attendees; assist with scheduling follow-up meetings.

Executive Search Project Coordination

• Search Coordination: This entails all administration for the projects that you are working on, including scheduling meetings and interfacing with clients and candidates, and understanding the priorities and needs of the project.
• Project Management: Keep the team and process on track, preparing the team for weekly client meetings and deliverables, and helping ensure we deliver an exceptional client experience.
• Client Deliverable Support: Use Google Suite to create accurate, high-quality client-facing documents. For example: business development materials, client retainers, position descriptions, search status presentations, and other important deliverables.
• Record Upkeep: Relationships are at the center of our business. As part of your role, you will stay on top of updating candidate information, the status of projects, and other data in our CRM database (Salesforce).

Office & Events Management

• Plan and lead fun culture-building events, including office happy hours and outings.
• Maintain office supplies.
• Select and order weekly food and snacks.
• Keeping the office looking great.
• Order furniture, art, plants, and other decor for the office as needed.
• Proactively manage upkeep and respond to office needs by working with external vendors.
• Collaborate with office leads in both the NYC and Nashville offices.
• Manage conference room bookings.
• Manage meetings - greet executives’ guests and order meals for internal and external meetings as needed; ensure conference room space is set up and cleaned after each meeting.

Additional Projects

• Everyone at the company is asked to take on special projects or roles - we all wear many hats and are quick to raise our hands to get involved. There is a wide breadth of opportunities for us, executive assistants, whether they are helping us with our marketing and social media, helping us with our yearbook and internal communications, joining our DEI or philanthropy teams, or getting involved with our company-wide events and campaigns. We’d love to hear what would be most energizing for you.

Qualifications

• Be proactive: Your team relies on you to be responsive to clients, candidates, and other stakeholders.
• Maintain a flexible working style: As a client services firm, we are all available for last-minute changes to calendars, including some early morning/ late night or weekend availability as needed.
• Make executive decisions:
• Understand the business and the executive you are working with to make decisions independently.
• Maintain a strong attention to detail:
• You will be representing us to clients and other executives in the market.
• Maintain a high degree of professionalism and be a representation of the firm when communicating with internal project leads and clients; handle confidentiality and sensitive information with the utmost discretion.

Required Skills

A flexible, hybrid work model. We spend time in-person in the Seattle office 3 days per week (Tuesday-Thursday) and are flexible on Mondays and Fridays. Additionally, everyone has additional “work from anywhere” days, where they can choose to work remotely for extended periods of time.

Preferred Skills

Quality time together. We spend time together at all-hands, annual off-sites and events throughout the year to build culture, have fun, foster learning and development, and deepen relationships with one another.

Pay range and compensation package

Equity interest. We are relationship- and long-term results-oriented in all we do. We align firm and employee compensation with equity and team performance. Consistent with the shift from fee-for-service to value-based care, this approach invests us fully in the success of our clients and portfolio companies. Every Oxeon employee receives equity in Oxeon investments from day one. Great compensation and benefits. We offer competitive compensation, 100% employer-paid medical and dental insurance for you and your family (we are a healthcare company after all!), paid parental leave, 401k, great snacks, and a fun, flexible open office environment.

Equal Opportunity Statement

Opportunity to give back. We believe in giving back to the community and helping those in need, which is why every employee is given opportunities to volunteer and a generous annual philanthropic match to support and learn from causes important to them.

Job Tags

Work at office, Remote work, Flexible hours, Shift work, Night shift, Weekend work, 3 days per week, Early shift, Monday to Friday,

Similar Jobs